Minutes for October 2022

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Meeting Called to order at 6:05pm by Sheldon

Present at Meeting:

•     Sheldon Toso, President
•     Ken Cox, Treasurer
•     Adam Robertson, Secretary

Guest Speaker

• John Benoit from LAFco gave a brief presentation and answered some questions about the purpose of LAFco and how it affects the different community service districts in Calaveras.

Open Forum

A member had questions about who has authority over the roads:  HOA or Rocky Road CSD. Sheldon will refer question to Calaveras County Legal

Some members would like to see announcements posted on social media. Adam requested that this be on next months agenda so he can research any conflicts with ADA Compliance.

A member suggested having Rocky Road meetings on Zoom. The  Board has been discussing this and will purchase a laptop that can be used for  Zoom meetings.

Directors Comments

• Adam:  no comments at this time
• Ken: Discussed a possible project for revamping the bus-stop for high-school kids at Copper-Cove and Cheyenne. Sheldon will put this on next months agenda.
• Adam makes a motion that last months minutes be approved
  •  Ken Seconds the Motion
  •  All vote in favor: 3/0
• Sheldon discussed that the board needs to find a replacement for Todd Vanden Bosch as Board Member.  He asked the members in the audience if anyone would like to volunteer.
  • No one responded.
• Adam discussed the need to purchase a laptop for doing Zoom meeting, accessing the office computer, QuickBooks and general use.
  •  Ken made a Motion to purchase a laptop not to exceed $320.
  •  Adam seconds the motion.
  •  All vote in favor 3/0
• Sheldon asked for comments about speed limits
  • Ken comments about the dangers of inconsistent speed limits and striping in neighborhoods. He would like to see consistent speed limits and no passing lane striping
  • Sheldon will put this on next month's agenda
  • The members present all agree that slower speed limits are necessary
• Sheldon asked Ken about the status of QuickBooks.
  • Ken responded that he will work more on QuickBooks once the laptop is available
• Ken commented that he will order marking paint and five stop-signs to replace various signs in the area.
• Sheldon discussed renting office space for Rocky Road in a different location than Black Creek Hall.
  • Sheldon will visit the Fire Station and ask about renting a small space for equipment
• Sheldon discussed updating the encroachment permit application
  • Ken requested this be put on next month's agenda to give some time to look over the application changes
  • The website needs a page discussing permits and applications
• A member talked about an encroachment on their property at 1841 Hoko Ct. They would like to put up a fence and also open up the trail entrance on their property Sheldon and Ken arranged a time to meet with the owner and plan for a safe opening
• A member requested an encroachment for lot #0611 They would like to put in a concrete pad for their RV Ken and Sheldon arranged a time to visit the location and work out a plan
• Sheldon discussed sending letters to lots #0909, 0911 and 0917  for driveway encroachments
  • Adam recommended removing some of the punitive wording in the letter
  • Sheldon will re-do the letter and bring it to the next meeting
• Water leaks on Sawmill Road are not fixed yet.
  • CCWD has been contacted about the leak

Financial Statement

• Sheldon discussed setting aside the bulk of the existing funds and work within the yearly budget of $199,150.00
  • Ken motioned to approve the budget and also add it to the website
  • Adam seconded the motion
  • All vote in favor 3/0
• Ken reviewed the current funds at $687,447.00
  • • • Savings account is currently at $470,100.00
      • Checking account is currently at $7,722.25
      • Money Market is currently at $209,62
      • Debits of $9994.50    .

Hiring a Manager for Rocky Road

• Sheldon discussed the idea of hiring a manager for Rocky Road CSD
  • A member asked about using volunteers
  • A discussion ensued about the pros and cons of hiring a manager vs  using a sub-contractor
  • Sheldon asked Ken to research businesses that provide managers for CSDs

Signs put up by the HOA

• Sheldon discussed the previous approvals of HOA Signs by the previous Rocky Road Board
• Sheldon would like signs to include pedestrian, equestrian and bicycles rather than just equestrian
• Sign at beginning of Cheyenne is to be removed

Project Plans for Roads

• September/October plans will be put off until spring, as it is too late in the season to start with striping or crack-sealing
• Sheldon will send a letter to contractors asking for bids for crack sealing and striping

Letter to Membership

• Sheldon will update the letter to include the need for new Board Members
  • Labels have been created from list obtained at County Treasurer Office
  • Ken made a motion to send letter
  • Adam seconded the motion
  • All vote in favor of sending letter to membership 3/0

Website

• The PDF of the current handbook will be put on the website with a notification that ADA Compliance is being developed

Meeting adjourned at 9:20